Non-Faculty Academic Series

The below AP-PX2 Checklist provides all required documents for a Post-doctoral Appointment. This form should be used to guide all appointments. View the full documentation matrix from academic personnel here.

• AP-PX2 Checklist - Postdoctoral Scholar Employment Documentation Checklist
• Department letter is optional
• Award letter is required for paid direct or fellows

The reappointment of a Postdoctoral Scholar–Employee (TC 3252) shall be for a minimum of two (2) years; however, reappointment may be for less than two years under the following circumstances: 

1. Less than two (2) years of programmatic work 
2. Less than two (2) years of funding 
3. Exhausted eligibility as a Postdoctoral Scholar as referenced in the current contract,    Article 2, section A.3 
4. Work authorization limitations 
5. Change in PI
6. Already had a 2 year reappointment

The reappointment into the title(s) Postdoctoral Scholar–Fellow (TC 3253) and/or Postdoctoral Scholar–Paid Direct (TC 3254) shall be for a minimum duration equal to the duration of the fellowship or extramural funding.   

For more information, please refer to the current UAW contract in the link.

• Please complete the UCI-AP-PX1 form for reappointments in the Postdoctoral Scholars Series, along with the UCI-AP-PX3 and CV.
• For reappointments of the title(s) Postdoctoral Scholar–Fellow (TC 3253) and/or Postdoctoral Scholar–Paid Direct (TC 3254), please attach the appropriate fellowship or extramural funding letter.
• Once the AP forms are completed, obtain the signatures of the PI/supervisor and department chair. Employee does not sign the form until it is approved by the Dean’s office. 
• Department analyst should e-mail the completed reappointment packet to the SOM Academic Affairs Office.

The below AP-30 Checklist provides all required documents for a Project Scientist Appointment. This form should be used to guide all appointments. Follow this link for the full Documentation Matrix from Academic Personnel.

• AP-30 Checklist - Appointment Documentation Checklist (attach UCI AP-30 in Media Assets Folder)
• Department Letter (required)

An appointment in the Project Scientist series shall normally have a specified ending date and appointment percentage, and the appointment shall terminate on the specified ending date without any further action. All of the appointments leading up to the Project Scientist’s first merit review shall be for a minimum of one-year terms, provided that there is work, programmatic need, and appropriate funding. For more information, refer to the current Academic Researcher Unit contract, Article 22 – Project Scientist Series, C - Term of Appointment, 1 (a & b).

• Please use the UCI-AP-RA1 form for renewal of an appointment in the Project Scientist series which is in the Academic Research Unit (ARU). If an appointee in the Project Scientist Series undergoes a review and their notice states normative time (2-3 years), there is no longer a need to submit notice for “renewal.”
• Please use the UCI-AP-21 form for renewal of an appointment in the Project Scientist series which is NOT in the Academic Research Unit (ARU).
• Forms can be found on the AP website located here.
• Once the AP forms are completed, obtain the signatures of the PI/supervisor and department chair. Employee does not sign the form until it is approved by the Dean’s office.
• Department analyst should e-mail all your AP-RA1 and AP-21 forms at the same time to the SOM Academic Affairs Office.

Important Notes

• If the academics appointee has a pending review file for the current review cycle, i.e., 2020-2021, please extend the renewal appointment only through 9/30/21 and note in the “account information” under renewal “Pending 20-21 File."
• If the faculty or academic appointee is resigning, please attach a resignation notice to the AP form.
• If the faculty is voluntarily reducing his/her appointment percentage, please attach a voluntary reduction of time notice, signed by the faculty, to the AP-21 Renewal form.
• For Renewals terms of less than one year, or renewals at a reduced percentage, please follow the Adverse Actions guidelines.

The below AP-30 Checklist provides all required documents for a Project Scientist Appointment. This form should be used to guide all appointments. Follow this link for the full Documentation Matrix from Academic Personnel:

• AP-30 Checklist - Appointment Documentation Checklist
• Department Letter (required)

An appointment in the Specialist series shall normally have a specified ending date and appointment percentage, and the appointment shall terminate on the specified ending date without any further action.  All of the appointments leading up to the Specialist’s first merit review shall be for a minimum of one-year terms, provided that there is work, programmatic need, and appropriate funding. For more information, refer to the current Academic Researcher Unit contract, Article 22 – Specialist Series, C - Term of Appointment, 1 (a & b) at https://ucnet.universityofcalifornia.edu/labor/bargaining-units/ra/docs…

• Please use the UCI-AP-RA1 form for renewal of an appointment in the Specialist Series which is in the Academic Research Unit (ARU). If an appointee in the Specialist Series undergoes a review and their notice states normative time (2-3 years), there is no longer a need to submit notice for “renewal.”
• Please use the UCI-AP-21 form for renewal of an appointment in the Specialist series which is NOT in the Academic Research Unit (ARU).
• Forms can be found on the AP website located here.
• Once the AP forms are completed, obtain the signatures of the PI/supervisor and department chair. Employee does not sign the form until it is approved by the Dean’s office.
• Department analyst should e-mail all your AP-RA1 and AP-21 forms at the same time to the SOM Academic Affairs Office.

Important Notes

• If the academics appointee has a pending review file for the current review cycle, i.e., 2020-2021, please extend the renewal appointment only through 9/30/21 and note in the “account information” under renewal “Pending 20-21 File”.
• If the faculty or academic appointee is resigning, please attach a resignation notice to the AP form.
• If the faculty is voluntarily reducing his/her appointment percentage, please attach a voluntary reduction of time notice, signed by the faculty, to the AP-21 Renewal form.
• For Renewals terms of less than one year, or renewals at a reduced percentage, please follow the Adverse Actions guidelines.

The below AP-30 Checklist provides all required documents for a Professional Researcher Appointment. This form should be used to guide all appointments. Follow this link for the full Documentation Matrix from Academic Personnel:

• AP-30 Checklist - Appointment Documentation Checklist
• Department Letter (required)

Use the below matrix checklist to guide for all Professional researchers merit and promotions. 

• Policy
• Matrix Checklist
• Salary Scale (HSSS)

An appointment in the Professional Research series shall have a specified ending date and an appointment percentage, and the appointment shall terminate on the specified ending date without any further action.  All of the appointments leading up to the Professional Researcher’s first merit review shall be for a minimum of one-year terms, provided that there is work, programmatic need, and appropriate funding. For more information, refer to the current Academic Researcher Unit contract, Article 21 – Professional Researcher - C.1 (a & b) – Term of Appointment.

• Please use the UCI-AP-RA1 form for renewal of an appointment in the Professional Researcher series which is in the Academic Research Unit (ARU). If an appointee in the Professional Researcher Series undergoes a review and their notice states normative time (2-3 years), there is no longer a need to submit notice for “renewal.”
• Please use the UCI-AP-21 form for renewal of an appointment in the Professional Researcher series which is NOT in the Academic Research Unit (ARU).
• Forms can be found on the AP website located here.
• Once the AP forms are completed, obtain the signatures of the PI/supervisor and department chair. Employee does not sign the form until it is approved by the Dean’s office.
• Department analyst should e-mail all the AP-RA1 and AP-21 forms at the same time to the SOM Academic Affairs Office.

Important Notes

• If the academics appointee has a pending review file for the current review cycle, i.e., 2020-2021, please extend the renewal appointment only through 9/30/21 and note in the “account information” under renewal “Pending 20-21 File”.
• If the faculty or academic appointee is resigning, please attach a resignation notice to the AP form.
• If the faculty is voluntarily reducing his/her appointment percentage, please attach a voluntary reduction of time notice, signed by the faculty, to the AP-21 Renewal form.
• For Renewals terms of less than one year, or renewals at a reduced percentage, please follow the Adverse Actions guidelines.

• Clinical Observer Checklist
• AP-9
• AP-21
• Clinical Observer Statement
• Clinical Observer Supervisor Form