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Home About Faculty Academics Recall, Leave, and Adverse Actions Recall Faculty Academics are eligible for appointment and annual renewal in the Recall series. A minimum 30-day break in service is required for initial appointments. Faculty who were eligible to participate in the Health Sciences Compensation Plan at retirement may choose to participate in the HSCP upon Recall. Faculty Recall Faculty Recall Checklist Recall Faculty Statement of Agreement AP-57-SOM - Academic Recall in School of Medicine Eligible Title Codes Attached are the appropriate title codes for recall employees. Leave Policies The AP-76 form must be completed and submitted to the Dean’s Analyst when a Faculty or Non-Faculty Academic takes leave. For additional information and required forms, please visit the Office of Academic Personnel's Leaves and Family Friendly Policies page. Guidance on COVID-19 Leaves can be found on the Academic Personnel COVID-19 page. School of Medicine Faculty Leave Request Form School of Medicine Health Sciences Compensation Plan Members Leave benefits for faculty who are members of the Health Sciences Compensation Plan are described in the School Implementation Procedures and Department Guidelines. School of Medicine – Non-HSCP Members Leave benefits for faculty who are not members of the Health Sciences Compensation Plan are described in APM Section 700 Leaves of Absence policy. Adverse Actions The School of Medicine announces important Renewal deadlines in spring of each year. Renewals Process Instructions Renewal Process Helpful Hints Vetting Policy Faculty Non-Renewal/Partial Renewal Non-Renewal: Faculty appointment will not be renewed after 6/30; also known as Non-Reappointment. Partial Renewal: Faculty appointment will be renewed after 6/30, however, the renewed appointment will be at a lesser appointment percentage, or faculty will be renewed for a period of less than one fiscal year. Adverse Actions for paid appointees require review and vetting by the SOM Dean’s office and Campus Academic Personnel Office: Non-Renewal (review and vetting required) Partial Renewal (review and vetting required) Layoff/Involuntary Reduction in Time (review required, no vetting) Dismissal (review and vetting required) Allow a minimum of 15 working days for review and approval in addition to any required notice periods. All Non-Renewals and Partial Renewals must be vetted and approved by the Academic Personnel office. The documents below must be provided to the SOM Academic Affairs office with sufficient time to review and provide notice to the affected Faculty. Vetting and Notice is not required for WOS appointees. For paid faculty appointments, submit the following to your assigned SOM Dean’s Analyst: AP-21 (Partial Renewals only) Adverse Action Vetting Form (Adverse Action Vetting form excel in Media Assets folder) Draft Notice of Partial Renewal or Notice of Non-Renewal: Appointees at 50% or greater in the same title series for at least 8 consecutive years: Non-Renewal: required to provide a 60-day Notice of Intent followed by a 30-day Notice of Action Partial Renewal: required to provide a 60-day Notice of Intent, followed by a 30-day Notice of Action Paid Appointees at less than 50% and less than 8 consecutive years in the same title series: SOM established practice is to provide a 30-Day Courtesy Notice (use letters below). Supporting Documents which show reasoning for partial or non-renewal WOS appointees: Vetting and Courtesy Notice is not required by SOM; established department practice may require a 30-day Courtesy Notice. Faculty Layoff/Involuntary Reductions in Time A Layoff occurs when an appointment ends before the term end date due to lack of funds or lack of programmatic need. An involuntary Reduction in Time occurs when the department reduces the appointment percentage before the term end date due to lack of work or lack of programmatic need. Layoff or Involuntary Reduction in Time does not require vetting but does require review and approval by the Campus Academic Personnel Office. Layoff documents must be provided to the SOM Dean’s office with sufficient time to review and provide notice to the affected Faculty. Please consult with your assigned SOM Dean’s Analyst to confirm timelines and important deadlines. Submit the following to your assigned SOM Dean’s Analyst: AP-145 checklist Intent to Layoff or Involuntary Reduction in Time Form with required signatures If necessary: prepare a list of academic appointees in the same title series under the same PI or layoff unit and rank them by seniority. Attach this list to the Intent to Layoff or Involuntary Reduction in Time Form, making sure to include the name, rank, step, months of service, and reason NOT selected for Layoff or Reduction in Time. Draft Notice of Layoff or Reduction in Time Supporting Documents which show reasoning for Layoff or Involuntary Reduction in Time Corrective Action and Dismissal Senate Faculty Non-Senate Faculty Template Letters This page is currently being updated. While we work on adding more detailed information, please refer to the following: Non-faculty, ARU layoffs, reductions in time, and partial renewals: refer to AP’s ARU page; consult with your assigned Dean’s analyst to confirm notice periods and SOM AA and AP review timelines. Non-senate Faculty layoffs, reductions in time, and partial renewals: refer to the Renewal Process Guidelines above. Consult with your assigned Dean’s analyst for template letters and to confirm notice periods and SOM AA and AP review timelines. All Adverse Action notice letters: please include the following list in the ‘CC’ area below the Chair’s signature: Dean (include Mohammad Helmy, MD, or Kyoko Yokomori, PhD depending on the title series)Department ChairSOM Academic AffairsBenefits OfficeAcademic Personnel ** The SOM Academic Affairs team will send a copy of the final letter to the Dean and Academic Affairs; Department Analysts should take care to keep a copy of the final letter for department record and forward a copy to the Department Chair and SOM Benefits following established department procedures. Deans Analysts For consultation on Faculty Corrective Action and Dismissal, please contact your assigned SOM Dean’s Analyst.