Campus & Community Resources Event Listing Requests Video Production Support Web Edit Requests Website Redesign & Migration Projects In Development Webpages Clinical Department Template Wellness Resource Guide UC & UCI Resources County, State & National Resources Website Redesign & Migration Projects This enterprise-level initiative will create unified, modern, functional and visually appealing UCI-branded websites for the School of Medicine. The new platform will enhance the user and site administrator experience and expand website functionality. Home About Campus & Community Resources Communications Support > Website Redesign & Migration Next Steps: Modernizing Our School Websites With the main School of Medicine launched, our focus shifts to the next stage of our digital transformation journey — revamping and updating our school websites. This process will involve comprehensive content and structure updates, enhanced user experience and design. Cascade 7 Retirement Website Migration Update & March 31, 2024 Cascade 7 (C7) Cut-off Date On March 31, 2024, campus OIT will retire the Cascade 7 (C7) Content Management System, and all C7 sites will be set to “sunset” status (read-only, no edits possible). Starting April 1, those sites will remain as they are indefinitely until they are decommissioned. We understand the importance of keeping your website content current and accessible and are actively prioritizing all C7 website migration projects. However, due to the volume of sites, we anticipate some sites will not be fully migrated before the March 31 deadline. To ensure your C7 website information is current, we encourage you to take the following proactive steps before March 31. Important Dates March 31, 2024: The cut-off date for editing existing C7 sites. Campus OIT will retire the C7 Content Management System (CMS), and all C7 sites will be set to “sunset” status. This means sites will remain live but no longer editable (read-only). April 1, 2024: Updates are on hold for websites that have yet to start the migration process. All edits will be addressed during the migration process. For websites that have begun or completed their migration, edits can be made directly on the new site. Action Required Review your C7 website content: If your website is listed below, please review its content now. Ensure information is current before the March 31 cut-off date. Minor updates Review content for accuracy, factual inconsistencies and outdated information. Submit updates via our web edit request form as soon as possible. Examples of minor updates include: Update contact information. Fix broken links. Correct a small section of outdated information. Unpublish entire pages with obsolete content. Web Edit Request Form Larger website overhauls Please do not submit a web edit request. You’ll have the opportunity to discuss significant updates during the content review and migration process, which will begin in the coming months. Please contact the Digital Communications Team at somweb@hs.uci.edu with any questions about a site or updating content before the March 31 cut-off. List of C7 Sites in Our Queue * * Your site is not listed below if you have already started the migration process with us. Department Sites Emergency Medicine Neurological Surgery Neurology Obstetrics & Gynecology Physical Medicine & Rehabilitation Other Sites Ablative Oncology Center Center for Autism Research and Translation Center for Molecular and Mitochondrial Medicine and Genetics (MAMMAG) Genetic Epidemiology Research Institute Heart Disease Prevention Program Last Updated: March 5, 2024 Resources In Review Webpages An index of drafted in-review webpages for the new UCI School of Medicine website platform. Basic Page Design Components A catalog of all available components and variations for organizing content on a page. Clinical Dept. Website Template A basic website template that provides a structure for content and design and serves as a foundation for creating a UCI School of Medicine clinical department website. A Multi-Stage Redesign & Migration Our phased approach allows us to efficiently address each website's unique requirements and ensure a seamless transition for stakeholders. Stage 1 – Cascade 7 (C7) Websites We are partnering with vendors to help review, update and migrate content from existing C7 department websites to new UCI School of Medicine Drupal platform microsites. Basic Science Departments Vendor: Pendari Status: Contract in place. Anatomy & Neurobiology: in progress Biological Chemistry: in progress Microbiology & Molecular Genetics: in progress Physiology & Biophysics: in progress Clinical Departments Vendor: Red Mallard Status: Contract in place. Dermatology: in progress Emergency Medicine Family Medicine: in progress Medicine: in progress Neurological Surgery Neurology Obstetrics & Gynecology: in progress Otolaryngology: in progress Pathology & Laboratory Medicine: in progress Pediatrics: in progress Physical Medicine & Rehabilitation Psychiatry & Human Behavior: complete Surgery: in progress Other School of Medicine Sites Approximately 15 center, institute or program sites must be migrated from C7. The Digital Communications team is or will work with those stakeholders on a migration plan. Last updated: April 16, 2024 Stage 2 – External Vendor-Managed Websites Clinical Department Sites Anesthesiology & Perioperative Care Orthopaedic Surgery Plastic Surgery Radiological Sciences Urology Other School of Medicine Sites Over 100 School of Medicine-related vendor-managed sites must be reviewed before determining a migration plan. Stay tuned... more information is coming soon! Scope Project Objectives Revitalize and migrate school websites into a unified, modern, and visually appealing web platform. Departments, programs, centers, institutes, and lab websites using UCI's Cascade 7 CMS as their primary active website will be given priority, as the campus is decommissioning the Cascade 7 platform in March 2024. Stakeholders will work with the School of Medicine Digital Communications Team and website content vendors to audit the existing website structure and content, make revisions and build new websites. Build new websites for school websites. Basic science and clinical department microsites will be built on the Drupal CMS within the UCI School of Medicine website. Programs, centers, institutes, lab websites, etc., will be evaluated and built on the Drupal CMS or a UCI Sites WordPress website. Stakeholders will work with the School of Medicine Digital Communications Team and vendor to: Conduct a current site audit. Define their site goals and objectives. Develop a site map that outlines the main sections, subpages and their relationships. Update, develop and refine content for the website. Plan for a smooth migration of content from the old site to the new site (i.e., maintain content on the old site while building the new site). Transform the site map and content into a functional website using the existing Drupal or WordPress CMS theme and features. Coordinate the launch of the new site and redirect/decommision of the old site. Existing Cascade 7 websites will be given migration priority. Specific dates will be integrated into a schedule based on available resources. In Scope Provide project management templates and repeatable processes to ensure timely and transparent transitions. Help source and incorporate multimedia (images and video) to make the website more engaging and informative. Design and build pre-configured website templates with sample pages ready to be populated with content. Guide stakeholders to refine and adapt their website copy to ensure it's engaging and effective in the online environment. The Digital Communications team and vendor will: Help stakeholders to understand their audience. Review, revise, distill and streamline their content. Enhance clarity and readability. Add Calls to Actions (CTAs). Ensure consistency and brand voice. Proofread. Address bugs that are identified during the build and quality assurance (QA) phases of the site migrations. Coordinate with UCI Health and UCI IT departments to decommission old websites. Content editor training for stakeholders (post-March 2024). Out of Scope Designing and developing new website features or functionality. Writing new copy without input from the stakeholder. Stakeholder input is encouraged to ensure the new site reflects updates and changes relevant to your department. If stakeholders do not collaborate on writing new copy, content from the old website will be migrated to the new platform. Building non-Drupal or UCI Sites WordPress stand-alone websites. The School of Medicine website design and development phase is complete. Once all websites are migrated, there will be an opportunity to explore creating new designs and features identified during this project. Creating web-accessible attachments, such as PDFs, for use on the websites. Creating new videos to showcase on the website. Deliverables Website Development Pre-configured site templates with sample pages ready to be edited. A functional, populated website for each stakeholder that utilizes the existing Drupal or UCI Sites WordPress CMS theme and features and aligns with UCI branding guidelines, giving the website a cohesive and modern look and feel. Content Integration Populating the new websites with content and multi-media assets. Quality Assurance Review content completeness, accuracy, spelling, grammar and UCOP accessibility standards. Test for broken links. Deployment Schedule a deployment date. Coordinate with UCI Health and Campus IT teams to properly redirect and decommission old sites. Training (post-June 2024) Training sessions for stakeholders who want to edit content on their websites. Office hours. Training videos (TBD). Written documentation. Key Stakeholders School of Medicine Basic Science Departments, Clinical Departments, Programs, Centers, Institutes, Labs, Enterprise Units: CAOs Department Chairs Division Chiefs MSOs Principal Investigators Program/Fellowship Directors Practice Managers Unit staff members assigned to work on the website content Office of the Dean School of Medicine digital communications team Vendor subcontractors UCI Health Marketing team OIT and UCIH IT teams