Video Standards, Requirements & Guidelines
To ensure a professional and properly branded UCI product, any video or multimedia, whether produced internally or by an approved vendor, should meet the UCI School of Medicine Communications and Public Relations Office minimum requirements.
Before starting your project, please contact the appropriate School of Medicine office listed below to coordinate your video production.
- CME Videos: Email the CME Office
- Non-CME Videos: Email the Communications and Public Relations Office
Videos may be produced by pre-approved vendors or internally by stakeholders.
Non-CME Educational Videos
CME Videos
Zoom Video Background
- Use one of the School of Medicine pre-populated Zoom backgrounds found in your Zoom settings. Please ensure you choose one of the backgrounds with only the “UCI School of Medicine” logo.
- UCI School of Medicine Zoom Backgrounds for Download
- UCI Zoom Meeting One Sheet: Using Virtual Backgrounds
Presentation Slides
- Intro Slide: When participants can join a virtual event (including Zoom) before the start time, use an introduction or waiting room slide. At a minimum, the slide should have the name of the event and a message that the event will begin momentarily.
- School of Medicine-Branded Editable Intro Slide Template
- Additional Considerations—if desired, consider playing soft background music while the intro slide is being displayed.
- Slide Decks: To maintain a polished and on-brand look, we request all presenters use a consistent presentation slide deck. For CME conferences, the School of Medicine event specialist will provide a slide deck template. Please ask presenters to use the template provided and share it with them ahead of time to ensure conference brand consistency.
- Please note, slide decks should not contain any company logos. You may list company names in the welcome slides but may not mention them in the educational section of presentations.
- UCI School of Medicine Slide Deck Templates
- Presenters with existing slide decks can apply the School of Medicine template to their presentation: Applying a Master Slide to Existing Slides
The University of California is committed to providing an accessible electronic environment for all users, including those with disabilities. To align with UC’s Information Technology Accessibility Policy, we are committed to meeting the WCAG 2.0 level AA standards, which are international guidelines for web accessibility. These standards ensure that our digital content is accessible to people with a wide range of disabilities, including visual impairments, hearing impairments, and motor impairments.
Video Captions
Ensure hearing-impaired individuals can use the video. It also supports different learning styles, especially for people who prefer to read instead of listen, and can be useful when it’s not possible or convenient to play the sound. The Pre-Production Planning Tips & Helpful Resources section has more information on how to caption videos.
Zoom
The host should confirm that closed captioning is enabled in the Zoom desktop application for HS accounts.
- UCI Zoom Transcripts and captions Help Center
- Zoom for HS users: http://ucihealth.zoom.us
- Zoom for Campus users: http://uci.zoom.us/
Schedule time to do at least one test run before the event occurs.
Zoom Help
- Zoom Support: Recording
- Zoom Recording Basics (video)
- Zoom Saving a Caption or Chat Transcript (video)
- Zoom Accessible Features (video)
Captions, Subtitles and Transcripts
- YouTube Automatic Subtitles: How to Add Quick Closed Captions (video)
- How to add Closed Captions to a video using Veed Studio (video)
- Closed Captions vs. Subtitles: What's the Difference?
- The Ultimate Guide to Closed Captioning
Media Release Forms
It is important to get permission to use audiovisual material produced for University-related purposes. Use the forms below whenever you photograph or capture video or audio recordings for official use. Keep releases on file indefinitely. Exceptions to the rule: releases are not required for public figures or at newsworthy events.
When in doubt, get a release.
- Consent to Photograph/Video – Use this form for DIY productions.
- Photo/Audiovisual Material Release Agreement – Use this form when hiring a professional photographer/videographer.
- Create a cover slide with a short transition to the recording
- Ensure the captions are embedded in the video either through a third-party vendor or self-edited using free tools such as Veed or YouTube Studio
- See the Pre-Production Planning Tips & Helpful Resources section for more information.
- See the Pre-Production Planning Tips & Helpful Resources section for more information.
- CME course video recordings should be sent to the CME office at cme@hs.uci.edu. The videos will be uploaded to the School of Medicine’s Panopto platform, where they will be stored and hosted.
- Non-CME videos may be uploaded to your department’s YouTube channel or Vimeo account.