Campus & Community Resources Event Listing Requests Video Production Support Web Edit Requests Website Redesign & Migration Projects In Development Webpages Clinical Department Template Wellness Resource Guide UC & UCI Resources County, State & National Resources Website Edit Requests Request website changes for the School of Medicine websites and find instructions on updating faculty profile information. Home About Campus & Community Resources Communications Support > Web Edit Requests Web Edit Request System To streamline web content management, the School of Medicine Digital Communications team has implemented procedures and guidelines to ensure timely, accurate updates and manage expectations effectively. Before submitting a web edit request, we encourage you to visit our comprehensive FAQ sections, where you'll find answers to common questions and helpful tips for crafting effective web edit requests. Faculty Profile FAQ Whether you need a new profile or are looking to update your existing profile, below you'll find answers to common questions about managing faculty profiles (campus, School of Medicine, UCI Health), including how to update your information. Why are there multiple academic profile systems? UCI School of Medicine Faculty Directory This academic profile system is used for School of Medicine faculty on the School of Medicine websites. The School of Medicine embarked on a comprehensive initiative in 2019 to enhance the user experience across its websites. As part of this effort, the School of Medicine Faculty Directory was launched and is undergoing continuous development. The directory integrates with existing databases to streamline profile updates. For further information and instructions on creating or editing an academic profile in the School of Medicine directory: Please click on the Faculty Profile FAQ topic: School of Medicine Faculty Directory: How do I create or edit a faculty profile? UCI Faculty Profile System This is UCI's campus-wide faculty profile system. This directory is independent of the School of Medicine Faculty Directory. Any changes made to profiles in this system will not be displayed on the School of Medicine websites. It is designed to be a self-serve system. Faculty members or someone on their behalf may create and update their UCI academic profile by following the instructions on the "For Faculty" page of the UCI Faculty Profile System website. UCI Profiles Platform Profiles Research Networking Software is an open-source platform designed for institutions to facilitate online collaboration among their academic researchers. It enables researchers to connect and discover each other's expertise across various institutions. Users can search by people, research areas, and collaborators, gaining access to information such as publications, grants, and other scholarly activities. The School of Medicine directory integrates with the UCI Profiles Platform, streamlining profile updates. This integration facilitates a smoother and more efficient process for maintaining accurate information within both systems. School of Medicine Faculty Directory: How do I create or edit an academic profile? The School of Medicine is actively developing its faculty directory. The directory leverages existing databases to automate updates, and profile information comes from multiple sources. Please follow the instructions below to make updates or request a new profile. Be advised it may take up to two to four weeks for some changes to appear. Email somweb@hs.uci.edu with any questions. The School of Medicine faculty directory showcases faculty information using multiple data streams. The graphic illustrates what can be updated internally through the web edit form (Green sections: Name, Credentials, Photo, Working Title(s)) and what requires an update in external systems (Yellow Sections: Affiliations, Lab and/or Clinical Profile links, Contact Information, Education, Research Interests, Publications, Clinical Trials, etc.).Create a New School of Medicine Academic Faculty Profile Please use the Web Edit Request Form below to request a new profile. The Digital Communications team will create a new basic profile displaying the faculty member's name, credentials, photo and working title(s). All other profile sections are populated from external sources, which faculty or a proxy can update directly. Please keep reading for instructions on how to make updates in those systems. New profile requests requests are usually processed within three to five working days. Edit Existing Profile Information Name, Credentials, Photo, Working Title(s) Submit edits via the Web Edit Request Form below. These updates are usually processed within three to five working days. All other profile sections are populated from external sources, which faculty or a proxy can update directly. Please keep reading for instructions on how to make updates in those systems. Home Department, Joint Appointments, Contact Information (Email & Phone) UCPath provides this information. Please visit the UCI UCPath website or contact your HR representative to make updates. These updates usually take between two to four weeks to appear. Education, Bio, Research Interests, Publications, Clinical Trials, Links (Clinical Profile and/or Lab Websites), ORCID UCI Profiles provides this information. To make updates, log into UCI Profiles and edit your information. Changes usually take two weeks to appear on your School of Medicine academic profile. PLEASE NOTE: If you do not have a UCI Profile, visit the UCI Profiles Help/FAQ page and email bio-som-profiles@uci.edu for more information. Tips for Making Updates in UCI Profiles Education – The School of Medicine faculty directory will only display degree abbreviations approved by Academic Affairs. For the Degree field, please choose from this degree list. Links (Clinical Profile & Lab Website) – The School of Medicine faculty directory will only display clinical profile and lab website links. Exact and specific text must be used in the Title field of the web form for your information to display correctly on your academic profile. To add your clinical profile URL, please use “Clinical Profile” in the Title field. To add your lab website URL, please use “Lab Website” in the Title field. Bio (Overview) – The School of Medicine faculty directory limits this field to 2,000 characters. Consider limiting your UCI Profile entry to ensure your entire bio is displayed on your School of Medicine profile. Publications & Clinical Trials – These are automatically populated from the PubMed literature repository and clinicaltrials.gov. If you notice missing or incorrect information in your profile, please follow these UCI Profile steps to correct your scholarly activities. PLEASE NOTE: If you want to add publications or clinical trials that are not part of the repositories, you may manually add them in the appropriate sections. Due to ongoing development, manually entered clinical trials may not update immediately on your School of Medicine profile but will appear once development is completed. UCI Health Physician Profile: How do I create or edit a clinical profile? Please visit the UCI Health Marketing & Communications Physician Resources page for instructions. You can fill out the Practitioner Questionnaire to add or update your clinical profile. UCI Health Physician Resources Web Edit Requests FAQ & Tips Can I use the Web Edit Request Form to request marketing support for new events or meetings? No. Our marketing specialist will work with you to create your event landing page and list it on the School of Medicine event feeds. Grand Rounds CME Event Marketing Services: Upcoming CME-approved events. Marketing Event Submission Form: Upcoming annual symposia and conferences. School of Medicine Event Calendar Listing: Use this form to have an event featured on the UCI School of Medicine events calendar. School of Medicine Internal Email Request Form: Use this form to request an internal email message. For general event questions, please email somcomms@hs.uci.edu. What can I do to ensure my request is processed efficiently? To ensure the efficient processing of your requests, please follow these guidelines and include as much information from the list below as possible: A detailed description of the issue/request For multiple pages or lengthy updates, provide edits as minimally formatted (no tabs, bulleted/numbered lists, etc.) text in a Word document. See "Extensive Web Edit Request Tips" for details. Direct URL of where the issue/request can be seen Steps to replicate (if applicable) Screenshot(s) If requesting updates to photos or other media, provide the files separately as high-resolution files with meaningful file names. Email questions to somweb@hs.uci.edu. You MUST provide URL information for us to process your request. Copy and paste the URL(s) where your edits need to be made into the spaces provided on the form. If uploading Word documents, each document MUST provide URL information for us to process your request. Cite the relevant URL(s) within your document and then provide your requested edits. Can you add a PDF to my website? We upload PDFs and other documents only when necessary. Documents on public websites should be accessible to individuals who rely on screen readers due to visual impairments. In accordance with the UC IT Accessibility Policy, we highly recommend publishing content in accessible webpage formats rather than documents whenever possible. Please contact the Digital Communications team at somweb@hs.uci.edu if you would like help determining if posting a PDF on the website is appropriate. If it is necessary to add a document to our websites, ensure that it is accessible and provide the accessible document to us. Please refer to the resources below to learn how to create accessible documents. UCOP IT Services: Accessible Documents and PDFs Creating Accessible Documents Extensive Web Edit Request Tips Provide your complex and/or extensive changes as attached Word documents. In each Word document you upload, you MUST provide URL information for us to process your request. Cite the relevant URL(s) within your document and then provide your requested edits. Proofread your content carefully, as accuracy is the requester's responsibility. Use the Image & Document Uploads: section of the form to upload your document(s). Submission Tips Less is more. Avoid overly formatting your copy. Use one font and only use bold and italic functions. Avoid setting tabs, using bullets or lists, making tables, designing or using templated headers or footers, or using page numbers. Extra formatting increases the time it takes to get your copy on the website. You may share a formatted document to help us understand your requests, but also submit a clean copy as specified above. Image Requirements Photos should be high-resolution JPG and/or PNG files of at least 72 ppi and 5x5". Images must be uploaded as separate attachments. We cannot extract images from documents. Avoid using images containing text (logos are acceptable). Name photo files with meaningful names. See the examples below. File name:medical-edu-building.jpg File name:peter-anteater-md.jpg Web Edit Request Instructions We prioritize requests in the order they are received. The form helps ensure accurate and prompt website updates. Please: Plan your requests well in advance to avoid missing associated deadlines. Provide as much detail as possible in your submission. If you have multiple edits, please batch them and submit them as one request instead of several individual requests. This will allow our team to track and manage your requests efficiently. Updates may take up to a week, depending on other requests. Extensive requests may take longer. We will provide you with an estimate. NOTE: This form only applies to web edits. Requests for marketing support, new events or meetings must be placed separately using the appropriate form. For instructions on submitting these requests, please click on the Web Edit Requests FAQ & Tips topic: Can I use this form to request marketing support for new events or meetings? If you have any questions, please get in touch with the Digital Communications team at somweb@hs.uci.edu. Web Edit Request Form