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  • The vendor event being held at UC Irvine School of Medicine must be sponsored by a campus department or unit and approved by the department chair or unit faculty director.
  • Notify the UC Irvine School of Medicine Office of Research by submitting the completed planning form at least one month prior to the event. 
  • Vendors participating in the vendor event are required to provide a Certificate of Insurance. Additional information regarding this requirement is found on the UC Irvine Zot! Portal website.
  • Food is considered a gift; therefore, it is not permissible for vendors to provide food to attendees. See the UC “Health Care Vendor Relations Policy” section IV, paragraph C. 
  • However, if the vendor(s) and department/unit agree that food is to be served, the vendor has the option of making a non-encumbered gift to the department/unit or to the UC Irvine School of Medicine Office of Research. Then, UC Irvine staff can, if appropriate, facilitate the purchase and provision of the food.

If you have any questions or concerns, please email Research Operations Manager Claire Brainard Draper at cbrainar@hs.uci.edu.