Policies and Guidelines Bio Sci 199 Foreign Affiliations Interventional Clinical Trials Policy Responsible Conduct of Research Rigor and Responsibility School Center Guidelines Space Allocation Student Research Internship Program (SRIP) Vendor Policy Vendor Policy Policies and procedures for hosting vendors at the UC Irvine School of Medicine. Home Research Office of Research Policies and Guidelines Vendor Policy Hosting Vendors It is in the best interest of our researchers to attend vendor fairs and presentations where they can learn about new research equipment, reagents, analytical kits and other tools. However, it is important that vendors, faculty and staff are mindful that the UC Irvine School of Medicine is considered part of the UC Health enterprise and as such is required to adhere to the “Health Care Vendor Relations Policy” to avoid conflict of interest (COI) and additional legal and liability issues. In order to protect the interests of all involved, the department or unit that facilitates a vendor coming to campus (by reserving a space or making other arrangements) must fill out a UC Irvine School of Medicine Hosting Vendor Form. This form will notify the UC Irvine School of Medicine Office of Research of your plans so we can facilitate as appropriate. Policy Points The vendor event being held at UC Irvine School of Medicine must be sponsored by a campus department or unit and approved by the department chair or unit faculty director. Notify the UC Irvine School of Medicine Office of Research by submitting the completed planning form at least one month prior to the event. Vendors participating in the vendor event are required to provide a Certificate of Insurance. Additional information regarding this requirement is found on the UC Irvine Zot! Portal website. Food is considered a gift; therefore, it is not permissible for vendors to provide food to attendees. See the UC “Health Care Vendor Relations Policy” section IV, paragraph C. However, if the vendor(s) and department/unit agree that food is to be served, the vendor has the option of making a non-encumbered gift to the department/unit or to the UC Irvine School of Medicine Office of Research. Then, UC Irvine staff can, if appropriate, facilitate the purchase and provision of the food. VIEW VENDOR GUIDE (PDF) Contact Us If you have any questions or concerns, please email Research Operations Manager Claire Brainard Draper at cbrainar@hs.uci.edu.