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  • The vendor event being held at UC Irvine School of Medicine must be sponsored by a campus department or unit and approved by the department chair or unit faculty director.
  • Notify the UC Irvine School of Medicine Office of Research by submitting the completed planning form at least one month prior to the event. 
  • Vendors participating in the vendor event are required to provide a Certificate of Insurance.
  • Food is considered a gift; therefore, it is not permissible for vendors to provide food to attendees. See the UC “Health Care Vendor Relations Policy” section IV, paragraph C. 
  • However, if the vendor(s) and department/unit agree that food is to be served, the vendor has the option of making a non-encumbered gift to the department/unit or to the UC Irvine School of Medicine Office of Research. Then, UC Irvine staff can, if appropriate, facilitate the purchase and provision of the food.
  • If a vendor donation is used to support a seminar as part of an unrestricted educational fund, a vendor representative cannot be present at the seminar unless the seminar is open to the public at large.
  • If a vendor is donating funds to an unrestricted educational fund as a gift to the UC Regents, a template for the written agreement is available on the UCI Health Vendor Compliance webpage. This template includes the terms, conditions and purpose of the commercial support. (NOTE: Template link is coming soon.)

If you have any questions or concerns, please email Research Operations Manager Claire Brainard Draper at cbrainar@hs.uci.edu.