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Home About Faculty Academics Affiliate Faculty and Volunteer Faculty Affiliate Faculty An Affiliate Faculty is an individual with primary employment at an affiliated institution (e.g. Long Beach VA, Long Beach Memorial/Miller's Hospital, CHOC) who also has an appointment at UCI at 50% or less. Faculty with paid appointments between 5% and 50% at UC Irvine and primary employment at the Long Beach VA (LBVA) are in the Health Sciences Compensation (HSCP) plan by exception. Verification of Affiliate status and agreement to the HSCP plan (for paid Affiliates at LBVA) must occur annually, using this form. University-paid staff physicians and staff clinicians and other clinicians and physicians practicing at non-UC-affiliated sites with teaching responsibilities may be appointed to titles in the Volunteer Clinical Professor. See the Below Documents for more information: Health Sciences Clinical, WOS and Volunteer Clinical Faculty: Criteria Chart Recruitment A recruitment is not required for Without Salary (WOS) faculty appointees. When a faculty member with primary employment at a UC Affiliate site is proposed for a paid appointment between 5% and 50% at our campus, a search is not required so long as a competitive search was conducted by the Affiliate site. Appointment Please attach the Affiliate Site and HSCP agreement form to the New Appointment file for Line Series, In-Residence Series, and Clinical X Series appointees who are either paid or unpaid (WOS) and Health Sciences Clinical Series appointees who are paid when the new appointee has primary employment at an Affiliate Site (LBVA, Long Beach Memorial/Millers, or CHOC). For Health Sciences Clinical Series appointees that will be without salary (WOS), please use the HS Clinical, WOS Affiliate process described below. Affiliate Faculty - HS Clinical, WOS The Health Sciences Clinical Professor series is governed by APM – 278, and is distinct from the Volunteer Clinical Professor series (APM - 279, Volunteer Clinical Professor Series). Health Sciences Clinical Faculty with primary employment at a UC Affiliate site (e.g. Long Beach VA, CHOC, etc.) must have a concurrent without salary (WOS) academic appointment at UC Irvine. The concurrent appointment shall be in the Health Sciences Clinical faculty series, which allows the faculty to interact and teach UC Irvine residents and Medical students at the respective Affiliate site. Recruitment A recruitment is not required for Without Salary (WOS) faculty appointees. When a faculty member with primary employment at a UC Affiliate site is proposed for a paid appointment between 5% and 50% at our campus, a search is not required so long as a competitive search was conducted by the Affiliate site. Appointment The below documents are required to be in a faculty dossier to appoint a UCI Affiliate to a without salary (WOS) appointment in the Health Sciences Clinical faculty series. The Affiliate faculty Information form must be included in the file for both WOS and paid Affiliate Faculty appointments. Grid – Health Sciences Clinical Series, WOS/Affiliate UCI AP-20 - Academic Personnel Appointment Summary UCI AP-9 – Personal Data Sheet Department Evaluation Form School of Medicine Vote Grid Affiliate Site Verification and HSCP Agreement Form Referee Feedback Forms UCI AP-137A - Supplemental Information for Non-Senate Academic Term Appointees UCI AP-50 - Certification Statement for Academic Personnel Reviews Renewal Health Sciences Clinical series faculty are renewed on an annual basis. Use the links below to renew the Affiliate Faculty member’s appointment. The Affiliate Faculty Information Form must be included with the AP-21 renewal form for both paid and WOS renewals. Grid – Health Sciences Clinical Series, WOS/Affiliate AP-21 - Non-Senate Academic Term Appointee Employment Form Affiliate Site Verification and HSCP Agreement Form Review Actions Use the documents below to put together a review file for a UCI Affiliate faculty with a without salary (WOS) appointment in the Health Sciences Clinical series. When reviewing Affiliates with paid UCI faculty appointments, use the AP Matrices and Forms. Normal evaluation criteria apply to the HS, WOS/Affiliate review files. For more information, see School of Medicine Academic Affairs Appointment and Review File FAQ’s. Grid – Health Sciences Clinical Series, WOS/Affiliate Department Evaluation Form School of Medicine Vote Grid School of Medicine Vote Grid - MCA Affiliate Site Verification and HSCP Agreement Form Referee Feedback Forms AP-137-A -Supplemental Information for Non-Senate Academic Term Appointees Summary of Contributions Form UCI-AP-50 - Certification Statement for Academic Personnel Reviews Volunteer Faculty Appointment Minimum Standards for Initial Appointment Clinical competence and excellence in teaching as evidenced by teaching evaluations or peer review are the primary basis for initial appointment in the Volunteer Clinical Professor series. An appointee must have the appropriate license and/or credentials to practice in the appointee’s field and must contribute to the clinical teaching program as defined by the campus guidelines and must meet the annual 75 hour per year contribution. Volunteer Clinical Faculty Appointment Guidelines Below are the required Appointment documents: APM -279 Policy - Volunteer Clinical Professor Series New Appointment Checklist Appointment Summary Volunteer Clinical Professor Series Referee Feedback Form Verification of Good Standing form Attestation Form – APM 279 Medical License & Professional Liability Reporting Child Abuse and Neglect Policy Mandated Reporter Categories Requirement to Report Acknowledgement Form Frequently Asked Questions Reporting Elder/Dependent Abuse Acknowledgement Form Summary Statement Promotion Candidates may be considered for promotion after ten years at the rank of Volunteer Assistant Clinical Professor and after ten years at the rank of Volunteer Associate Clinical Professor. Candidates with fewer than ten years of service may be considered for promotion on an exceptional basis, as determined by the campus. Below are the required Promotion documents: APM -279 Policy - Volunteer Clinical Professor Series Checklist Promotion Summary Verification of Good Standing Attestation Form – APM 279 Medical License & Professional Liability form Summary Statement Reappointment After the initial appointment, there shall be a review at five years of service prior to reappointment that includes an evaluation of teaching and clinical expertise. After that review, each appointee shall be reviewed at least every five years. There is no limit on the number of times reappointment may occur or on the number of years spent in each rank. Below are the required Reappointment documents: APM -279 Policy - Volunteer Clinical Professor Series Checklist Reappointment Summary Verification of Good Standing Attestation Form – APM 279 Medical License & Professional Liability form Summary Statement Separation An appointment in this series with a specified end date expires on its own terms on that date and the University is not obligated to provide written notice. It is within the University’s sole discretion not to reappoint an individual. An appointment may be terminated before the end date for cause, such as failure to serve the required minimum number of hours, or when, in the opinion of the Dean or designee, there is no longer a need for the appointee’s services or the conduct or performance of the appointee does not warrant continued appointment. The Dean or designee shall give the appointee 30 (thirty) consecutive days prior written notice with a statement of the reason for the termination. Below are the required Separation documents: Separation Policy Checklist Sample Letter